Logisphere Solutions

These Terms and Conditions ("Terms") govern the legal relationship between you ("Client", "you", or "your") and Logisphere Solutions Limited ("Company", "we", "us", or "our") regarding the provision of branding, trademark, and digital strategy services.

By engaging us—whether via written agreement, electronic communication, or online platforms—you accept these Terms in full. If you do not agree, please refrain from using our services.

Definitions

• "Services" – Refers to the consultancy, creative, strategic, and legal support services offered by the Company including but not limited to brand identity development, trademark strategy, application management, digital content strategy, and brand promotion.
• "Client Materials" – Any text, data, trademarks, designs, or other content provided by the Client.
• "Deliverables" – Any materials or results produced and provided to the Client as part of the Services.
• "Intellectual Property" – Includes copyrights, trademarks, design rights, trade secrets, and other proprietary rights.
• "Third Parties" – Any external service providers, legal representatives, government or IP offices involved in the execution of the Services.

Scope of Services

Logisphere Solutions Limited offers the following professional services:

• Brand identity development (naming, logos, visual style)
• Trademark search, clearance, and registration strategy
• Trademark portfolio management and renewal
• Brand protection and infringement monitoring
• Digital brand positioning and go-to-market advisory
• Legal coordination with IP attorneys (on behalf of or in conjunction with the Client)

Custom services may be provided by mutual written agreement.

Engagement and Onboarding

All engagements commence upon:

1. Execution of a signed Service Agreement or acceptance of a written Proposal/Quote; and
2. Payment of any applicable upfront fees or retainers as outlined.

We reserve the right to decline an engagement at our sole discretion, including for conflicts of interest or reputational concerns.

Client Responsibilities

The Client agrees to:

• Provide timely, complete, and accurate information needed for the performance of the Services;
• Cooperate in good faith and respond promptly to communications;
• Secure appropriate rights, licenses, or permissions to use any Client Materials supplied;
• Review and approve Deliverables within reasonable timeframes.

Failure to fulfill these obligations may result in delays, additional fees, or suspension of Services.

Fee Structure

Fees may be based on:

• Hourly or daily rates
• Flat project rates
• Monthly or annual retainers
• Percentage-based commissions for licensing or commercial agreements

Fee structures will be defined in individual Proposals or Service Agreements.

Payment Terms

• Invoices are due within 14 calendar days unless otherwise stated.
• Late payments may incur interest at 2% per month and/or suspension of Services.
• All prices are quoted exclusive of VAT or applicable taxes, which will be added as required.

We reserve the right to require payment in advance or staged milestone payments for large projects.

Ownership of Client Materials

Client retains all rights to pre-existing materials and assets supplied to the Company. The Client warrants it has all necessary rights to use these materials.

Ownership of Deliverables

Ownership of the Deliverables is defined as follows:

• Creative Deliverables (e.g., brand designs, logos, visual systems): full ownership transfers to the Client upon final payment.
• Strategic Deliverables (e.g., reports, naming strategy, brand strategy): license to use granted upon payment, ownership subject to custom terms.
• Trademark Filing and Legal Documents: ownership remains with the Client; we act as an agent or intermediary unless specified otherwise.

The Company retains the right to display work in its portfolio unless explicitly prohibited in writing.

Confidentiality

Both parties agree to keep all non-public, confidential, or proprietary information exchanged under this agreement strictly confidential and not to disclose it to any third party without prior written consent, except as required by law or for the execution of the Services.

This obligation survives the termination of this agreement.

Warranties and Disclaimers

Mutual Warranties

Each party represents that it has the authority to enter into this agreement and will comply with applicable laws and regulations.

Disclaimer of Warranties

• We do not guarantee successful trademark registration or enforceability.
• We are not a law firm and do not offer legal advice unless explicitly stated.
• All services are provided "as is" and "as available."

Where legal services are necessary (e.g., oppositions, litigation), we will refer you to qualified IP attorneys.

Limitation of Liability

To the fullest extent permitted by law:

• We shall not be liable for indirect, consequential, or punitive damages (including loss of profits, business, or goodwill).
• Our aggregate liability under these Terms shall not exceed the total amount paid by the Client to us in the 12 months preceding the event giving rise to the claim.

This clause shall survive termination.

Termination

Either party may terminate the engagement:

• With 30 days' written notice; or
• Immediately, if the other party materially breaches the Terms and fails to remedy such breach within 10 days.

Consequences of Termination

Upon termination:

• All unpaid fees become immediately due;
• The Client will receive completed or partially completed Deliverables as agreed;
• Each party must return or destroy any confidential materials of the other.

Use of Subcontractors

We may, at our discretion, engage trusted subcontractors or external specialists to support the delivery of Services, provided they are bound by confidentiality and data protection obligations no less protective than those herein.

Force Majeure

We are not liable for any delay or failure to perform caused by circumstances beyond our reasonable control, including but not limited to: acts of God, war, natural disaster, pandemics, cyberattacks, or governmental actions.

Data Protection

We process all personal data in accordance with the EU General Data Protection Regulation (GDPR) and Cyprus data protection law. Please refer to our Privacy Policy for full details.

Where necessary, we may act as a Data Processor on behalf of the Client and enter into a Data Processing Agreement (DPA).

Governing Law and Jurisdiction

These Terms shall be governed by the laws of Cyprus. Any disputes shall be subject to the exclusive jurisdiction of the courts of Nicosia, Cyprus, unless otherwise agreed in writing.

These Terms, together with any signed Service Agreements, Proposals, and Appendices, constitute the entire agreement between the parties and supersede all prior agreements, negotiations, or understandings, whether oral or written.

Amendments

We may update these Terms from time to time. Material changes will be communicated via email or on our website. Continued use of our services after such changes constitutes acceptance.

Contact Information

For any questions regarding these Terms, please contact: work@logispheresolutions.com

Logisphere Solutions Limited

Introduction

Logisphere Solutions Limited ("we", "us", "our", or "the Company") is committed to safeguarding your privacy and ensuring that your personal data is protected in compliance with the General Data Protection Regulation (EU 2016/679) ("GDPR"), the Cyprus Law 125(I)/2018, and other applicable data protection laws.
This Privacy Policy applies to:

• Our clients and prospective clients;
• Business partners, suppliers, and service providers;
• Website visitors and users of our digital platforms;
• Individuals whose personal data we process in the course of delivering our services.

By engaging with us—via our website, emails, services, or otherwise—you acknowledge that you have read and understood this policy and consent to our processing of your personal data in accordance with it.

We specialize in trademark creation, brand strategy, and digital brand promotion, serving clients in the digital entertainment and media industries.

Personal Data We Collect

We collect and process different categories of personal data depending on your interaction with us:
A. Identity and Contact Information

• Full name
• Business or personal email address
• Company name and position
• Postal address
• Telephone number(s)
• VAT or company registration numbers

B. Financial and Transactional Information

• Bank account details (for payments)
• Invoices and payment history
• Tax or accounting records (where applicable)

C. Technical and Usage Data

• IP address
• Browser type, version, and settings
• Operating system and device type
• Usage data and interaction logs from our website
• Cookie identifiers and preferences

D. Marketing and Communication Data

• Preferences for receiving communications
• Interaction history (e.g., email opens, click rates)
• Survey responses and feedback

E. Project-Specific Data

• Creative briefs, branding assets, trademarks
• Intellectual property documentation
• Confidential client materials (e.g., marketing plans, design files)

We do not intentionally collect sensitive personal data (e.g., health, religion, biometric data). If you voluntarily provide it, you agree that we may process it in accordance with this policy.

How We Collect Your Personal Data

• Direct interactions: via email, phone calls, forms on our website, meetings, proposals, or contract negotiations.
• Automated technologies: such as cookies, server logs, and analytics tools that gather information on website and system usage.
• Third parties or publicly available sources: such as trade directories, LinkedIn, public records, business partners, and subcontractors.

Legal Bases for Processing

Under the GDPR, we rely on the following legal bases:

Purpose of Processing	Legal Basis
To enter or perform a contract	Article 6(1)(b) – Contract
To comply with legal obligations	Article 6(1)(c) – Legal Obligation
To pursue legitimate interests	Article 6(1)(f) – Legitimate Interest
For marketing with your consent	Article 6(1)(a) – Consent

Examples of legitimate interests include:

• Managing our business relationships;
• Conducting marketing to business clients;
• Securing our IT infrastructure;
• Preventing fraud or misuse.

How We Use Personal Data

• Client onboarding and verification
• Contract negotiation, fulfillment, and invoicing
• Trademark consultation and brand development services
• Digital project execution, including intellectual property handling
• Legal compliance and dispute resolution
• Marketing and communication purposes
• Website operation and optimization
• Cybersecurity, fraud detection, and technical diagnostics

Data Sharing and Disclosure

We may disclose your personal data only when necessary, and only to:

A. Internal Staff and Departments

• Employees and contractors bound by confidentiality obligations.

B. Third-Party Service Providers

• Cloud hosting and IT support (e.g., Google Workspace, Microsoft Azure)
• Accounting, billing, and invoicing platforms
• Trademark attorneys and legal counsel
• Marketing and communications platforms

C. Public Authorities

• Tax authorities, regulatory bodies, or courts when legally required.

International Data Transfers

We store and process most data within the European Economic Area (EEA). If we transfer your data outside the EEA (e.g., to cloud providers in the U.S.), we ensure:

• Standard Contractual Clauses (SCCs) are in place
• Additional safeguards (e.g., encryption, pseudonymization) are applied
• Transfers are minimized and risk-assessed

Data Retention

We retain personal data according to the following criteria:

Type of Data	Retention Period	Legal Basis
Contracts and client files	7 years from last contact	Legal/Tax obligation
Invoices and payment data	7 years	Legal obligation
Marketing contact records	Until opt-out or 5 years of inactivity	Legitimate interest
Website logs and analytics	Up to 2 years	Consent/Legitimate interest

Upon expiry, data is securely deleted or anonymized.

Cookies and Tracking Technologies

We use cookies to improve user experience, measure performance, and personalize content.
Types of Cookies Used:

• Essential Cookies: Required for core functionality.
• Analytical Cookies: Collect aggregate usage data (e.g., Google Analytics).
• Functional Cookies: Remember your preferences.
• Marketing Cookies: Track user interaction for advertising (only with consent).

Your Data Protection Rights

• Right to Access – Request a copy of your personal data
• Right to Rectification – Correct inaccuracies in your data
• Right to Erasure – Request deletion ("right to be forgotten")
• Right to Restrict Processing – Temporarily block use of your data
• Right to Object – Stop processing based on legitimate interests or marketing
• Right to Data Portability – Receive data in a machine-readable format
• Right to Withdraw Consent – At any time where processing is based on consent
• Right to Lodge a Complaint – With the Cyprus Data Protection Commissioner

Data Security

We implement robust technical and organizational measures to protect your data, including:

• Encrypted storage and transmission (e.g., TLS, AES)
• Role-based access control (RBAC)
• Regular software updates and security audits
• Secure data disposal procedures
• Staff training and confidentiality agreements

Children's Privacy

Our services are directed at businesses and professionals. We do not knowingly collect data from individuals under 16. If you believe we have inadvertently collected such data, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy to reflect changes in law or business operations. We will notify users via our website or direct communication when material changes are made.

Contacting Us

For questions or concerns about this Privacy Policy or your personal data: work@logispheresolutions.com